Organizations need secure, legally binding electronic signatures that are compliant with regulations. This is where GlobalSign's Qualified Signing Service (QSS) steps in, offering a solution that makes life easier, not just for businesses but also for professionals who rely on efficient, trustworthy digital processes.
What is the Qualified Signing Service (QSS)?
The Qualified Signing Service by GlobalSign is a cloud-based service designed to help businesses and individuals create Qualified Electronic Signatures (QES) that meet the highest regulatory standards, including the eIDAS regulation in the European Union. A QES is the most secure and legally binding form of electronic signature, equivalent to a handwritten signature across the EU and beyond. It is an ideal solution for organizations looking to ensure their digital documents are trusted, authentic, and legally recognized.
Who Benefits from QSS?
QSS is designed for a variety of users, each with their own specific needs, such as:
- Legal professionals who need signatures that carry full legal weight
- Finance departments that manage sensitive contracts, invoices, or agreements
- HR teams managing employment contracts or employee agreements
- IT administrators responsible for secure, streamlined processes
- Regulated industries such as pharmaceuticals, finance, and government agencies that require stringent compliance
How QSS Helps You Get the Job Done
Let’s break down how QSS supports different industry requirements.
1. Ensures Compliance Effortlessly
- The Challenge: Many industries are regulated, and ensuring compliance with electronic signature laws can be daunting
- How QSS Helps: QSS provides a Qualified Electronic Signature that meets the requirements of the eIDAS regulation and is recognized as legally binding. This means you are always operating within the law, saving time, and reducing risk
2. Boosts Efficiency with Cloud-Based Access
- The Challenge: Traditional paper-based signatures slow down processes, while hardware tokens and physical signatures add unnecessary complexity
- How QSS Helps: With QSS, you can sign documents from anywhere, thanks to its cloud-based infrastructure. No more waiting for hardware tokens or in-person signatures. This speeds up workflows and keeps business moving forward
3. Integrates Seamlessly into Existing Workflows
- The Challenge: Switching to a new solution often means adapting to a new system, which can be disruptive
- How QSS Helps: QSS offers easy integration with your current document management systems or workflow tools. This means you can start using it without disrupting your existing processes, making the transition smooth and painless
4. Enhances Security with Qualified Trust Service Provider (QTSP) Standards
- The Challenge: Security is always a concern, especially with the risk of fraud, data breaches, and non-compliance penalties
- How QSS Helps: As a QTSP, GlobalSign offers a secure, end-to-end solution. Every signature created through QSS is backed by GlobalSign’s robust infrastructure, ensuring authenticity and integrity. This protects your documents from being tampered with and guarantees that your signatures are legally binding
5. Two-Factor Authentication
- To comply with regulations around qualified signing, signers are required to authenticate their signing request using the QSS App
Key Benefits of Using QSS
- Trust and Legal Assurance: Since QSS provides Qualified Electronic Signatures, you can be confident that your signatures are legally enforceable and recognized across the EU. This eliminates the need for any additional verification or notarization processes.
- Convenience and Flexibility: With cloud-based access, users can sign documents from anywhere, anytime, using a range of devices. Whether you are in the office, at home, or on the go, QSS makes sure that distance and time are never barriers.
- Cost-Effectiveness: By reducing the need for paper, hardware tokens, and in-person signings, QSS cuts down operational costs. It is an efficient way to manage a high volume of signature transactions without incurring additional expenses.
- Scalability: QSS can grow with your organization, whether you need a solution for a small team or a global enterprise. The service can manage high volumes of transactions, making it suitable for businesses of all sizes.
- Easy Onboarding: GlobalSign makes it simple to onboard inexperienced users, with streamlined processes that allow individuals and teams to start signing quickly. This reduces friction and ensures that the transition to digital signatures is smooth and efficient.
How QSS Transforms Your Digital Workflow
Imagine the typical signing process. You print out a document, sign it, scan it, and then send it back, or you must use a hardware token to add your electronic signature. QSS eliminates all that. Instead, you:
- Upload your document to the cloud
- Authenticate your identity
- Sign it electronically in a matter of seconds
This streamlined process not only saves time but also makes the entire experience more professional and secure.
Learn more about securing internal documents in our QSS datasheet
Why Choose GlobalSign's QSS Over Other Solutions?
- Global Expertise: As one of the most recognized Certificate Authorities, GlobalSign brings decades of experience and global recognition to the table
- High-Performance Infrastructure: QSS is built on a robust infrastructure that ensures high availability, security, and reliability, even for organizations with demanding needs
- API Integration: QSS offers flexible API integration, making it easy to embed qualified signing into your applications and workflows
The Smart Choice for Secure, Compliant, and Efficient Digital Signatures
GlobalSign's Qualified Signing Service is more than just an electronic signature solution; it is a significant change for any organization that needs a secure, compliant, and efficient way to manage signatures. By adopting QSS, you can transform how you manage document approvals, speed up your workflows, and ensure you are always meeting regulatory requirements.
If you are ready to simplify your digital signing process and add a layer of trust and security to your documents, it is time to consider the Qualified Signing Service from GlobalSign.
Reach out today to discover how this service can revolutionize your organization's approach to digital signatures.
Talk to our experts to begin using our secure Qualified Signing Service
